What deficiency tracking is
Deficiency tracking is the monitoring, verification and documentation of corrections to violations, code deficiencies and safety issues identified during inspections. As an independent third party, we track each item through resolution so the repair was actually made, made correctly, and recorded the way the jurisdiction requires.
Our process
- Review and categorize inspection deficiencies and violations by severity
- Log correction deadlines and the jurisdiction’s filing requirements
- Assign responsibility: owner, maintenance contractor or third party, per the contract
- Coordinate with contractors on scope and schedule
- Verify corrective work in the field or through documentation
- Maintain records for authorities, insurers and audits
- Report status to owners and managers on a set cadence
Why independent tracking matters
When the maintenance contractor both performs the correction and reports it complete, nobody is checking. Deficiencies get marked closed without being fixed, fixed without meeting code, or deferred until they reappear on next year’s report. Independent tracking puts accountability back with the owner.
What owners gain
- Lower risk of shutdowns, fines and enforcement actions
- Clear accountability for every correction
- Better communication with inspectors and authorities
- Documentation that stands up in audits, insurance reviews and transactions
- Confidence that compliance issues are closed, not just marked closed